We’ve successfully eliminated the financial and technical barrier for small municipalities to implement a sophisticated asset management solution through a shared service model. Our model is open source driven, so there is no restrictions on the number of copies or users that can utilize the system. A large number of users can access our enterprise class, cloud hosted database without incurring any licence costs. The reporting uses PowerBI from Microsoft whose desktop download is free while pro edition is reasonably priced. Alternative open source BI solutions are also in development using R, JS and Metabase all we move towards offering a full open-source stack to those that desire it.

Software Stack

GIS software	Free
Asset Management Software	Free
Web mapping software	Free
App Server Admin & updates	Free
Database Server Admin & updates	Free
BI software	Free or Minimal
Analytics software	Free

Setup & Training

As a shared service the training requirements for inside and outside public works staff are minimal, but we offer online or in-person training. For in-person training , municipalities are asked to reimburse travel and time.

Fee for Service – Pay for shared service, not for software

This is structured to minimally to reimburse time & overhead as software is free. This includes:

1. BI expertise for financial statements & asset reports for council & for public
2. GIS expertise and support
3. Quarterly/monthly or more frequent parcel downloads and integration
4. Annual tax & utility uploads and integration with mapping
5. Year end financial uploads
6. Database administration, updates and backup
7. Data uploads & maintenance
8. Support for BI, GIS, Data Collect App & Asset Management
9. Training & public works field application support

This approach fits in with our philosophy of inclusiveness and saves a small municipality the entirety of software fees and more significantly the cost of hiring a GIS professional to provide the level of service demanded by our communities and senior levels of government. The cloud allows small municipalities to share the cost AM, GIS & BI expertise across multiple municipalities reducing it to a fraction of the cost of hiring staff in-house.

How do we do this when any alternatives cost many tens of thousands of dollars more? We use open source extensively, leverage the cloud and offer a tightly integrated solution. The tight integration keeps things simple and the cloud hosting eliminates worries about software updates & administration. Our data frameworks reflect our philosophy to keep things simple and real. Your outside crew will appreciate the simplicity of our field app which won’t get in the way of doing their job while providing them easy access to notes, documents and images to help with their work. We emphasize decisions base on factual information not on dubious and costly optimizations.

We operate extremely frugally in line with our philosophy in order to keep costs low, allow provision of free software for municipalities and contribute to community groups. We do not have marketing budget nor any marketing associates and rely on the word-of-mouth based on the quality of work. If you’re a municipality interested in further information or would like demo email me.

MAPS

• Village of Ashcroft Map with utilities and parcels
• Map with parcels & draw tool
• Tourism Map with interactive photos of Mosaics & Trails

ANALYTICS

• Evacuation route map & 3D Visualization (UBCM sponsored project to identify and plan evacuation routes)
• R based analytics

BUSINESS INTELLIGENCE (BI)

• Council App for Financial & Asset Management Reports
• ‘Live’ Asset Management Plan– reports and graphs linked to underlying database with interactive BI
• Public Financial Reports (In development)

QGIS

Ability to utilize powerful features of Qgis with a seamlessly integrated dataset

WEB APPLICATION

Full featured web application to view and update inventory on the cell phone, web or other devices.

CORE DOCUMENTS

Asset management policy, strategy and plan.

Initial Spreadsheet

I have often observed vendors overwhelm municipal employees with information, data and graphs in order to sell their software. Although software has its place in helping you organize your assets, I would strongly advise against immediately purchasing software. Focus initially on your governance, draft your policy and strategy. Organize your data in the attached excel spreadsheet. Once you outgrow excel, you are ready to look at software. The standards based, free software based service provided by JI is more than adequate for most municipalities wishing to implement a sophisticated and complete asset management system (look at the solutions page for details).

The attached spreadsheet will help you get started. It has two tabs organizing the asset registry, the first lists the assets and the second the components tied to those assets. The components tab is where the financial data from PSAB is listed. Along with the policy and planning documents, it will get you going and allow you to check off a number of requirements.

• Asset Management Spreadsheet

We’re working for the following goals:

• Inclusion: Create a sophisticated platform specifically for small municipalities & first nations providing level of service as good or better than the larger, wealthier municipalities.
• Frugality: Save taxpayers tens of thousands per municipality by leveraging open source software & using the cloud to develop shared services.
• Transparency: Use cutting-edge tools and BI frameworks to transparently share data with the public & enhance understanding for council.
• Strengthen Municipal Commons: Encouraged public ownership of valuable data & information.

Unique Perspective

Working as a CFO in Ashcroft for over 5 years I have become intimately familiar with challenges unique to small municipalities. Averse to spending tens of thousands on software and then on consulting with an end result that was neither simple or practical, I applied insights and innovative ideas from science and academia that could allow small municipalities to level the playing field compared to their larger counterparts. The end result is a shared -service model predicated on the cloud using open source to eliminate license costs which can then be applied to the provision of services.

Fostering Innovation

JI was created to foster innovation for small municipalities. Small municipalities face greater financial & HR constraints and are unable to afford additional technical staff. They need solutions that are  specifically tailored for them to be simple, effective & most importantly, frugal.

JI has developed an innovative platform to hide complexity and handle data warehousing, ETL, semantics and analytics while providing frugal, effective solutions optimized for small municipalities. We enable the use of free and open source software to drastically cut costs and provide a common platform to share expertise and resources.

Solutions vs Software

Our focus has been to develop solutions and as opposed to just software. Solutions that are practical, realistic and flexible enough to incorporate conditions unique to each municipality.

Data Ownership

If data is the new oil, feedback data is gold dust (paraphrased).

Prof. Ajay Agrawal, founder of the Creative Destruction Lab and co-founder of the AI/robotics company Kindred

The advent of AI and IoT has increased the volume and importance of data. Most municipalities are not structuring their contracts appropriately to retain ownership of their data. This leaves them dependent and reliant on service providers. JI was formed to address this gap and we explicitly assign ownership of data to the municipality thereby retaining public ownership of this increasingly valuable asset.

Knowledge Sharing

I am an enthusiastic supporter of our community of learning and often conduct workshops & seminars and believe in sharing knowledge openly and helping colleagues succeed. My focus is on encouraging adoption of open source to improve collaboration and cut IT costs drastically.

Future Possibilities

This work is opening up possibilities in application of sensor networks, advanced analytics and AI predicated on a shared platform. I see huge potential in low-cost IoT sensor networks alongside burgeoning AI field. I believe were are at an inflection point with AI much like prior revolutions in semiconductors and internet and I am committed to helping municipalities realize the benefits.